Position Summary

The Dupont Group is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive administrative support to the President of the organization while also supporting operations for a trade association.   This position requires exceptional communication skills, strong time management, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will be a self-starter who thrives in a collaborative setting and is comfortable coordinating executive schedules, managing administrative projects, and supporting mission-driven initiatives focused on healthcare transformation and stakeholder engagement.

Key Responsibilities

Executive Support to the President

• Manage and coordinate the President’s calendar, appointments, meetings, and travel arrangements.
• Prioritize scheduling requests and ensure efficient time management for executive activities.
• Editing correspondence and other written materials
• Prepare meeting agendas, materials, presentations, and follow-up documentation.
• Coordinate board meetings, executive meetings, and special events.
• Maintain confidential records and sensitive organizational information with discretion.

Trade Association Administrative Support

• Provide administrative support for trade association operations and member communications.
• Coordinate meetings, webinars, etc.
• Maintain membership databases, records, and contact lists.
• Assist with the preparation and distribution of meeting minutes, agendas, and association communications.
• Support committee activities, meeting logistics, and minutes.
• Administrative support for training academy occurring throughout the year
• Coordinate relevant association needs for association events with the conferences and events team.

Qualifications

• Associate degree or equivalent professional experience preferred.
• Minimum of 3 years of administrative or executive support experience.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Ability to work independently and manage competing priorities.
• Experience supporting nonprofit organizations, associations, healthcare organizations, or grant-funded projects preferred.
• Professional demeanor and strong interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Skills

• Experience with calendar management for senior executives.
• Familiarity with grant administration or healthcare-related initiatives.
• Event coordination and meeting planning experience.
• Database or membership management experience.
• Strong attention to detail and follow-through.

Work Environment

• This is an in-person position based at Dupont Group’s office location.
• The role requires regular on-site collaboration with leadership, staff, association members, and grant partners.
• Occasional travel or evening meeting support may be required.

Compensation and Benefits

Dupont Group offers a competitive salary and benefits package commensurate with experience and qualifications.

How to Apply

 Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the position to Tristin Craigue at TCraigue@dupontgroup.com